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Invitation Enrollment Process

RECEIPT OF MEMBERSHIP MATERIALS

Allow 2-3 weeks after payment is received in the Central Office for processing, shipping, and delivery of membership certificates and pins. All materials are mailed to the Lead Chapter Advisor. We regret that we cannot accept requests for rush delivery.

 

The Invitation enrollment process will assist Chapter Advisors with large enrollment groups by streamlining payment options and allowing students to enter their own profile information. This is an additional enrollment process. It will not replace the existing "Classic" enrollment process, which requires Chapter Advisors to enter the student’s profile information.


Chapter Advisors will

  • Create an enrollment period with a start and end date.
  • Choose who will receive an invitation to join during the enrollment period.
  • Determine how enrollment fees are collected (Chapter Pay or Member Pay).

Invited members will

  • Receive an email invitation from the Chapter Advisor.
  • Provide and update their profile information.
  • Pay their enrollment fees (if Member Pay was selected by Chapter Advisor).

Instructions

Step 1: Create an Enrollment Period

  1. Login to Write Away.
  2. Click Invite Enrollment tab.
  3. Click Manage Enrollment Periods tab.
  4. Click Add Enrollment Period button.
  5. Enter Enrollment Period Information.
    • Enter Start Date
    • Enter End Date
    • Enter Induction Date
  6. Click Create Enrollment Period tab.
Note: The enrollment period must be 14 days (minimum) to 42 days (maximum). The induction date must be a minimum of 21 days after the end date.

Step 2: Add Invitations

Invitations require the student's first name, last name, and email address. When your student accepts the invitation, they will be prompted to complete the rest of their profile information. Certificates are mailed to Chapter Advisors within two business days after the enrollment period closes and payment has been received.

Note: Write Away will not accept an email address previously entered.

There are two options for entering student invites:

Option 1: Individual Entries

  1. Click the Manage Invitations tab.
  2. Click the Add Invitation button.
  3. Enter the student’s first name, last name and email address.
  4. Click the Create Invitation button.
  5. Click Add Another Invitation to invite more students for membership or click
  6. Return to Invitation List to view invitations that have been entered

Option 2: Bulk Entry

Follow on-screen instructions for Bulk Entry Invitation.

Step 3: Enrollment Payment and Activation

Member Pay

If Member Pay was selected, students will receive an email to accept the invitation for membership and create their profile.

  1. After completing their profile they will receive a second email with instructions to make the induction fee payment.
  2. Once payment is made, the student will receive notification that their membership has been activated.
  3. Membership certificates and pins will be mailed to the Chapter Advisor within two business days after the enrollment period closes.

Chapter Pay

 If Chapter Pay was selected, students will receive an email to accept the invitation for membership and create their profile.

  1. The Chapter Advisor must submit induction fees by university/chapter check or credit/debit card after the enrollment period closes.
  2. Once payment is received by the Central Office and entered, the student will receive notification that their membership has been activated.
  3. Membership certificates and pins will be mailed to the Chapter Advisor within two business days after the enrollment period closes and payment has been recieved.

Additional Information

Student Invite Status Column

Started - Student has clicked on the invitation link.

Registered - Student has completed the enrollment information, but payment has not been made.

Completed - Student (or their chapter) has paid, and their account is now active.